VOLUNTEER COORDINATOR

Role/Responsibilities

Recruit members to chair committees (August/September and April/May)
Make sure that all committee chairs have all of the information they will need to complete their work/training for their committees
Oversee volunteer recruitment and ensure that committee chairs have appropriate support in completing their tasks
Ensure that all committees have a chairperson (September)
Act as Board/Committee Liaison between 5 active committees: Social-Fundraising-Advertising-Cleaning-Educational Programming
Develop an understanding of all the responsibilities of DCP’s committees (August)
Provide/maintain a list of tasks for each committee chair
Communicate a timeline of task completion for each committee chair
Manage committees to ensure that tasks are being completed in a timely manner.
As needed, ensure that reports from each committee are provided to the Board of Directors for each regularly scheduled meeting
Hold an orientation for committee chairs in August/September
Approve committee communications to membership and community
Provide regular and accurate recognition to active members
Educate members about the duties of parents in a coop (September)
Work with the president to create and distribute summer mailer (June/July/August)
Work with president and social committee to organize meet the teachers night (June/July/August)
Ensure proper thank yous are given to supporters of DCP
Maintain clean and orderly bulletin boards
Facilitate the distribution of scholarship funds, when available

COMMITTEE CHAIR

Role/Responsibilities of Committee Chair

Sets tone for the committee work
Ensures that members have the information needed to do their jobs.
Oversees the logistics of the committee's operations.
Reports actions to the volunteer coordinator before each board meeting.
Reports to the full board on committee's decisions/recommendations as needed
Assigns work to the committee members
Maintains/updates the committee chair binder and returns to volunteer coordinator at the end of the school year

COMMITTEES

SOCIAL COMMITTEE

ADVERTISING COMMITTEE

Purpose: Provide opportunities that facilitate relationship building between families and staff

Composition: 2 chairs and at least 5 members

ADVERTISING COMMITTEE

Purpose: Advertise Delaware Cooperative Preschool to the community to ensure strong enrollment

Composition: 1 chair and at least 3 members

FUNDRAISING COMMITTEE

ADVERTISING COMMITTEE

FUNDRAISING COMMITTEE

Purpose: Raise funds to support preschool programming Composition: 2 chairs and at least 8 members

CLEANING COMMITTEE

TECHNOLOGY ADVISOR/ SOCIAL MEDIA COORDINATOR

FUNDRAISING COMMITTEE

Purpose: Manage a cleaning program for the preschool so that children have a clean environment for learning

Composition: 1 chair and at least 3 members

EDUCATIONAL PROGRAMMING COMMITTEE

TECHNOLOGY ADVISOR/ SOCIAL MEDIA COORDINATOR

Purpose: further DCP’s mission of providing quality educational opportunities for young children and their families

Composition: 2 chairs and at least 3 members

TECHNOLOGY ADVISOR/ SOCIAL MEDIA COORDINATOR

Purpose: Assist with development and implementation of technology that will benefit the school

Composition: At least 1 member

MAINTENANCE COMMITTEE

Purpose: Maintain DCP equipment
Composition: 1 chair and 2 or more members

COMMITTEE DUTIES

Social Committee

Create a directory with member-owned small businesses and distribute by early October (September)
Spring Teacher Appreciation Week (first week of May)
1 first semester and 1 second semester social family event
1 first semester and 1 second semester parent event
End of Year Picnic - plan, prepare, implement (March/April/May)
End of year teacher and board member recognition (April/May)
Staff recognition for significant life events as needed (i.e. birthdays, bereavement, retirement, birth, years of service). Please check with the teachers as to years of service as we would like to recognize 10, 20, 30 years of service.
Prepare material to advertise events and work directly with Vice President and/or webmaster to deliver via email and private Facebook group
Create electronic invites and/or signup forms for events to ensure funds are maximized

Advertising Committee

Maintain DCP’s visibility in the community
Maintain and update DCP sign (place outside to welcome students and families and to announce open house, fundraisers, enrollment period, etc)
February Open House - Develop an advertising campaign to promote the school open house (Jan/Feb)
Work directly with Vice President and/or webmaster to execute open house advertising campaign via:
- School website- dcpkids.com
- DCP public Facebook page
- DCP email blast system
- DCP private Facebook group
- Delaware based Facebook groups
- Electronic flyer (PDF) to be shared with current cooperative members
Organize a table for First Friday in fall and spring and/or participate in additional fairs/events/parades as enrollment numbers dictate (Nov/Dec/Apr)
Work with DCP’s Social Media Coordinator to advertise to prospective members on the public school Facebook page as enrollment numbers dictate

Fundraising Committee

Determine appropriate fundraising campaigns to meet fundraising goals (September)
Present recommendations to the board (October)
Carry out all fundraising
Practice financial responsibility when working with funds
Communicate with families regarding ways to support the school with fundraisers, including AmazonSmile and Kroger Rewards. Advertise renewal sign ups.
Organize and implement Scholastic book ordering and cooperate with teachers to determine use of rewards
Plan, organize, and implement the annual spring fundraiser. (October - February)

Cleaning Committee

Create/manage a cleaning schedule for parents
Communicate the cleaning schedule to all necessary parties (September/update at GMMs)
Create a reference for all cleaning duties for parent cleaners (August/September)
Evaluate and report all cleaning supply needs to the board (August/September)
Ensure that the school is cleaned on a regular basis
Assists teachers in ensuring classroom instructional supplies are in order (i.e. assists with any instructional supply repairs, organizes library, organizes supplies for special projects as needed)
Collect school supplies and organize them in the school supply closet and classroom (September)

Educational Programming Committee

Note: all enrichment opportunities should be scheduled with the best attempt at reaching the most families possible

Organize and implement one fall and one spring field trip tied to teacher input and Early Learning and Development Standards (October/May)
Organize and implement one fall and one spring parenting education experience (September/April)
Support teachers in accomplishing instructional goals
Recruit parents to share knowledge in the classroom
Work with volunteer coordinator to organize a coffee chat for parents to meet after drop-off at the start of the year, with a focus on answering questions about member duties and classroom curriculum/Montessori practices (September)
Organize one fall and one spring in-class enrichment experience for students (November/March)
Provide volunteer coordinator or secretary with flyer to maintain and update bulletin boards
Work with Vice President and/or webmaster to communicate all events to the cooperative membership via school email
Share all events with cooperative membership via private Facebook group

Technology Committee/ Social Media Coordinator

Keep public Facebook page updated weekly with advertisements, local events, and information about the school
Update software
Connect hardware
Problem solve
Be available as a resource
Support DCP members with new technology experiences
Price compare and advise in the purchasing of new equipment as needed
Take or collect photographs of events and classroom activities. Organize photos with music to make a slideshow/DVD as needed for promotional purposes.

Maintenance Committee

Clean outside equipment in play area regularly
Keep playground balls pumped-up throughout the year
Fix or paint classroom shelving per request of the teachers
Fix any DCP equipment per request of the teachers
Assist with set up and clean up after primary spring fundraiser