SECRETARY

Minutes: Keep thorough and accurate minutes of Board and general membership meetings Minutes should have enough information to help absent directors, members, and staff understand what issues were discussed and what decisions were made. Minutes should be guided by Robert’s Rules of Order and should include:

Distribute Board and GMM meeting min to members
Share minutes with board of directors for approval before the time of the next regularly scheduled meeting
Make minutes available for review by members upon request
Be knowledgeable of the DCP’s bylaws, policies, and procedures
Work with president to update/revise bylaws and present to the board for approval
Maintain an accurate Google calendar on website
Create sign up sheet for volunteer dates
Create and distribute a directory of staff, board members, and committee chairs by July board meeting (June)
Work with the vice president to revise parent handbook and present for approval at July board meeting (December/January/February)
Creates an annual archive of all documents created by board of directors. (May)
Ensure that up-to-date bylaws, handbook, lease, school calendar and teacher contracts are available for reference at every meeting
Ensures that the records of the organization are maintained and made available when required by authorized persons. These records may include founding documents, bylaws, handbooks, lists of directors, board and committee meeting minutes, financial reports, and other official records
Maintain and update calendar on school bulletin board