SECRETARY
Roles/Responsibilities
- Minutes: Keep thorough and accurate minutes of Board and general membership meetings Minutes should have enough information to help absent directors, members, and staff understand what issues were discussed and what decisions were made. Minutes should be guided by Robert’s Rules of Order and should include:
- date, time, location of meeting
- list of those present and absent
- list of reports presented
- text of motions presented and description
- Distribute Board and GMM meeting min to members
- Share minutes with board of directors for approval before the time of the next regularly scheduled meeting
- Make minutes available for review by members upon request
- Be knowledgeable of the DCP’s bylaws, policies, and procedures
- Work with president to update/revise bylaws and present to the board for approval
- Maintain an accurate Google calendar on website
- Create sign up sheet for volunteer dates
- Create and distribute a directory of staff, board members, and committee chairs by July board meeting (June)
- Work with the vice president to revise parent handbook and present for approval at July board meeting (December/January/February)
- Creates an annual archive of all documents created by board of directors. (May)
- Ensure that up-to-date bylaws, handbook, lease, school calendar and teacher contracts are available for reference at every meeting
- Ensures that the records of the organization are maintained and made available when required by authorized persons. These records may include founding documents, bylaws, handbooks, lists of directors, board and committee meeting minutes, financial reports, and other official records
- Maintain and update school bulletin board